Rental Prep Guide

Rental Prep Guide

Important Considerations and Planning Tips

For your safety and in case of an emergency, renters must familiarize themselves with both travel trailer operations and basic camping requirements.

Upon Arrival:
  • Turn on the water, propane, and water heater. Instructions are posted inside the trailer.
Payment and Security Deposit:
  • Update Your Card
    Ensure your card on file is active. If it becomes inactive between booking and delivery, call us to update it. The security deposit will be processed automatically two days before your rental. If the card is rejected, it can delay your delivery. You will receive an email if your card is rejected, and you can update it online.
  • Security Deposit
    The security deposit will be authorized two days prior to your rental and released seven days after your rental ends. This is an authorization, not a charge, so no refund will appear.
Delivery:
  • We require a written site number for delivery.
  • If you have placement preferences, submit written instructions. We will try to accommodate, but placement is not guaranteed.
  • Trailers must not be moved for any reason, including dumping the tank or repositioning. Unauthorized movement incurs a $200 fee.
  • Delivery Time: Standard delivery is at 2 PM. Delivery times depend on campground rules, availability, traffic, and our schedule. We cannot guarantee delivery times. Check the delivery terms page for more information: Check-out is at 11 AM. Arrange late check-outs in advance with both us and the campground.

An additional fee will be charged to move a trailer after it has been disconnected from the truck.

Things to Bring:

  • Cooler
    The trailer has a refrigerator, but it takes up to 12 hours to cool. Pre-chill items and keep ice in a cooler. Fees apply for damage from frozen items.
  • Canopy
    Awnings can be damaged by wind and heavy rain, costing up to $2,000 to replace. Do not leave them unattended. Awnings are not guaranteed, and no compensation is provided if damaged before your rental. See the Awning Agreement:
  • Plan Ahead
    For hanging items, bring hooks or stands. Do not hang anything from the trailer or use tape. Fees apply for using tape on the trailer.
  • Holding Tanks
    If no sewer hook-up is available, your water will be held in the trailer’s tanks, which fill up quickly. An extra fee applies for emptying tanks during your rental.
  • Outdoor Cooking
    Plan to cook outside during summer. Use crockpots, electric skillets, grills, etc. The oven is not guaranteed and adds strain to the AC.
  • Late Arrivals
    If arriving after 8 PM, assistance may not be available until the next morning. If unfamiliar with travel trailers, plan to arrive before 8 PM. Call us in advance for any assistance needed.

Restrictions:

  • No Pets
    Unless prior written arrangements are made. Service dogs as defined by the ADA are permitted. Owners are responsible for damage or extra cleaning. Support animals do not qualify as service animals and are not allowed.
  • No Roof Access
    A $200 fee applies if anyone accesses the roof during the rental.

Things to Bring:

  • Sheets, blankets, towels, pillows
  • Disinfectant wipes, RV or 1-ply toilet paper, trash bags
  • Flatware, plates, bowls, paper towels
  • Cooler and ice
  • Bug spray, sunscreen, fly swatter
  • Flashlight, outdoor lights, chairs, canopy
  • Fan or small heater (seasonal)
  • Rope or clothesline, clothespins

 

Items Not Guaranteed:

  • Awning
  • TV, TV antenna, stereo system, DVD players, remote controls
  • Oven

For River Road Rentals Trailers Only: Program and contract trailers may differ. If you did not receive an item list, contact us to request one.

Included Items:

  • Coffee pot (Regular & K-cup)
  • Dish pan, dish soap, dish brush
  • Broom, dustpan, flat mop with reusable pad
  • 7-piece pan set, flat oven pan
  • Cutting board, pitcher, mixing bowl with spout
  • 4 plastic plates, 4 plastic cups
  • Utensil kit (spoons, spatula, whisk, tongs, knife, can opener, vegetable peeler, bottle opener, scissors, measuring cups & spoons, hot pad)
  • Fly swatter
  • Entry mat and outdoor rug

For any further questions or clarifications, please contact River Road Rentals.